I work full time, and am generally only able to get most of my errands done on the weekends. After a weekend of shopping, my purse looks something like this….
A mess of receipts shoved into my purse so I can get out of the store as quickly as possible. The receipts are all crumpled and in no discernible order. So, what do I do when I come back to the house with my mess of receipts? Being the anti-paper person that I am, I quickly scan all of my receipts and store them in my computer. There are MANY reasons for doing this, and it’s never been easier to get it done.
Why Scan Receipts?
One reason to scan in your receipts is in case you need to return something. I really hate trying to find, or even just keeping around, pieces of paper that I may or may not need to use in the future. It’s so much nicer to just know I have it available to me, just in case, but I don’t have to look at it pretty much ever.
Another reason you want to scan your receipts in, would be for tax purposes. You perhaps purchased something for your blog that you would like to write off, or you are a teacher and you bought items for your classroom. At the end of the year, you can simply check out your receipt database and know exactly how much to write off with the documentation to prove it, in case you get audited!
You also should keep those pesky pieces of paper around for warranty replacements. A year from now, your TV goes on the fritz, or your phone’s microphone goes out, and now you need your proof of purchase. Do you even remember what day you purchased it? Can you prove where you got it from? If you have your receipts scanned in, a simple search of the database for the store you purchased it from, and maybe even the month.
Lastly, if you’ve ever wanted to get your grocery shopping app totally dialed in so that you can budget out exactly how much you will be spending during your shopping trip, you know you need to visit a few of your receipts to get the right amounts entered in for the things you purchase the most. It’s so much easier to do that when you can do a search through all of your receipts for a specific store and look through just that store’s receipts. A little bit of work and effort up front with these sorts of things can end up saving you a ton of money!
Easiest Way to Scan Receipts
I recently acquired from Fujitsu their brand new iX100 ScanSnap wireless scanner. I can honestly say it’s currently my favorite gadget right now! I am scanning EVERYTHING. It’s SO fast! I have a few more posts coming up featuring this scanner as a great way to save children’s artwork, preserve family history, and a few more surprises. Since this week is shopping week on Tech4Moms though, we are featuring the receipt scanning functions of the device!
The amazing thing is that I can even use the scanner to scan an image directly to my phone, or my computer with no wires required. The scanner comes with some great software tools that help with your various scanning needs. Once you are done with the batch of things to scan (like all of my receipts from the weekend), you simply click “finish scanning” and then you can choose where they go from there. Their software ScanSnap Receipt really does a great job reading the items on the receipt, and you can customize the categorization of the receipt from there. You can even export the data into excel so you can manipulate the data from there, or just keep all those receipts in a nice database right there on your computer.
So, gone is the pile of receipts from my purse, gone is the pile of receipts on my desk, and for sure there are no receipts piled in boxes anywhere in my house. Digital storage is so cheap, easy and convenient, I don’t know why people keep hard copies of ANYTHING!
Disclosure: I received the ix100 scanner from Fujitsu, but am not being paid or compensated in any other way for this post. All junky crumpled receipts are my own.
This post may contain affiliate links, which means I receive compensation if you make a purchase using the links.
I am a mom who can fix your blog, your computer, or your server. I have been in the IT industry supporting small businesses for over 15 years. As a diehard PC and Android user, I can usually be found sparring with Apple fanboys, or watching movies with my family.